How to finance your training with OPCO Ocapiat

The OPCO Ocapiat is the ally of the agricultural, food, and fishing sectors. It supports and finances companies to enable them to train and stay competitive and innovative.

Here are its main areas of intervention:

• Agriculture: Crops, livestock, forestry, agriculture-related services.

• Agri-food: Food industries, beverages, tobacco.

• Fishing and aquaculture: Sea fishing, aquaculture, seafood processing.

• Agricultural cooperatives: Support services for agriculture and animal production.

• Landscaping: Maintenance of green spaces, landscaping, gardening services.

Funding conditions

Ocapiat funds the training of companies with fewer than 50 employees, as long as they have contributed sufficiently, which means understanding the operation of training contributions.

For companies with more than 50 employees, a specific branch agreement may be required to release the funds (to be requested directly from your OPCO).

If there is no branch agreement, it is possible to obtain partial funding through the FNE-formation.

To benefit from Ocapiat's financial support, it is crucial to adhere to the application submission deadlines. Ideally, they should be submitted at least one month before the start of the training. However, in some cases, funding validation by the OPCO can be obtained up to two weeks before the start of the training.

Once the funding agreement is issued, the training must begin on the date indicated in the application. A postponement is possible but limited to a maximum of three months, and the training must always start within the same calendar year.

Documents to provide to Ocapiat

To ensure the smooth running of the training and obtain funding, certain documents must be prepared and forwarded to Ocapiat by the training organization and the company. These documents are to be provided before and after the training.

Before the training:

1. Training program

   • This document specifies the objectives, content, and modalities of the training. It must be submitted by the training organization to the company for validation before the start of the training.

2. Training agreement

   • The training agreement, a contract between the organization and the company, defines the obligations of each party. It must be signed by both parties, delivered to the company before the start of the program, and then transferred to Ocapiat.

After the training:

1. Certification of completion

   • Once the training is completed, this certification attests that the training has been followed and the objectives have been met. It must be submitted to Ocapiat to finalize the takeover file.

2. Invoice from the organization to the order of the OPCO

   • After the training, the training organization issues an invoice addressed to Ocapiat. This document triggers the payment of training fees by the OPCO.

The funding path

When a company wishes to finance training through an OPCO, several stakeholders are involved in the process.

1. Role of the training organization

• Proposal and quote: The organization provides the company with a detailed quote for the desired training, accompanied by a training agreement and corresponding training programs. These documents are essential for the company to build a solid file to submit to the OPCO.

• Documentation and follow-up: Once the training is validated by the OPCO and completed, the training organization must provide proof of successful program execution. This includes completion certificates, an invoice, and if necessary, other specific documents that the OPCO may additionally request. These documents are then sent to the OPCO to facilitate payment for the training.

2. Role of the Company

• Identification of the OPCO: The first step for the company is to identify the OPCO it depends on based on its sector of activity.

• Application submission: With the documents provided by the training organization (quote, agreement, program), the company submits an online funding application to the relevant OPCO. It is crucial that this application is complete and accurate to avoid any delays in validation, especially since it generally must be submitted at least 1 month before the training begins.

• Monitoring and management: The company must also monitor the smooth running of the training. Once it is completed, it collaborates with the training organization to provide the OPCO with the necessary proofs, including completion certificates, attendance, the invoice, and other required documents to finalize the payment.

3. Role of the Opco

• Analysis and validation: The OPCO receives and analyzes the company's funding application. It ensures the file's compliance, the training's eligibility, and its consistency with legal and conventional arrangements. If the application is incomplete, the OPCO may request additional documents before granting approval.

• Support: If the application is validated, the OPCO informs the company of the partial or total coverage of training costs, depending on the funds contributed by the company.

• Monitoring and payment: After the training, the OPCO verifies the documents sent by the company and the training organization. Once compliance is established, it proceeds with payment directly to the training organization or company, according to the planned reimbursement method.

AI is no longer just an option; it is a necessity to stay competitive, and its importance will only grow. With the support of OPCOs, training your employees in AI becomes both accessible and strategic. Why not discuss it now?

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