Funding my training with OPCO Akto

The OPCO Akto is the partner for labor-intensive sectors. It supports and finances companies to enable them to train and stay competitive and innovative.

Here are its main areas of intervention:

• Cleaning: Cleaning companies, maintenance of spaces and buildings.

• Security: Private security companies, surveillance, guarding.

• Temporary work: Temporary employment agencies, personnel placement services.

• Air transport: Airlines, airports.

• Hospitality and catering: Restaurants, hotels, cafeterias, caterers.

Funding conditions

Akto finances training for companies with fewer than 50 employees, as long as they have paid enough contributions, which implies understanding the functioning of training contributions.

For companies with more than 50 employees, a specific branch agreement may be required to unlock funding (to be requested directly from your OPCO).

If there is no branch agreement, partial funding can be obtained through FNE-formation.

To benefit from Akto's financial support, it is crucial to respect the application submission deadlines. Ideally, these should be submitted at least one month before the start of the training. However, in some cases, funding approval from the OPCO can be obtained up to two weeks before the start of the training.

Once the funding agreement is issued, the training must begin on the date specified in the application. A postponement is possible, but limited to a maximum of three months, and the training must always begin within the same calendar year.

Documents to provide to Akto

To ensure the training runs smoothly and to obtain funding, certain documents must be prepared and submitted to Akto by the training organization and the company. These documents must be provided before and after the training.

Before the training:

1. Distance training program

   • This document outlines the objectives, content, and methods of the training. It must be provided by the training organization to the company before the start of the training for approval.

2. Training agreement

   • The training agreement, a contract between the organization and the company, defines the obligations of each party. It must be submitted to the company before the start of the program and then forwarded to Akto.

After the agreement is signed by both parties, the training organization can simplify the process by making a pre-application on its Akto portal. It just needs to fill in all the necessary information and upload the required documents. Once the pre-application is made, the company will receive an email notification inviting it to simply validate the application on the Akto platform.

After the training:

1. Certification of completion

   • Once the training is completed, this certification confirms that the training has been followed, and the objectives have been achieved. It must be submitted to Akto to finalize the file.

2. Invoice from the organization to the order of the OPCO

• After the training, the training organization issues an invoice addressed to Akto. This document triggers the payment of training fees.

The funding process

When a company wishes to finance training through an OPCO, several actors are involved in the process.

1. Role of the training organization

• Proposal and quote : The organization provides the company with a detailed quote for the desired training, accompanied by a training agreement and the corresponding educational programs. These documents are essential for the company to build a solid file to submit to the OPCO.

• Documentation and follow-up : Once the training is approved by the OPCO and completed, the training organization must provide proof of the proper execution of the program. This includes completion certificates, an invoice, and if necessary, other specific documents that the OPCO may additionally request. These documents are then sent to the OPCO to enable the payment of the training.

2. Role of the Company

• Identification of the OPCO : The first step for the company is to identify the OPCO it depends on according to its industry sector.

• Application submission : With the documents provided by the training organization (quote, agreement, program), the company submits an online funding application to the relevant OPCO. It is crucial that this application is complete and accurate to avoid any delays in validation, especially since generally the application must be made at least 1 month before the start of the training.

• Monitoring and management : The company must also monitor the proper progress of the training. Once it is completed, it works with the training organization to provide the necessary proofs to the OPCO, including completion certificates, attendance, the invoice, and other required documents to finalize the payment.

3. Role of the Opco

• Analysis and validation : The OPCO receives and analyzes the company's funding application. It ensures the compliance of the file, the eligibility of the training, and the consistency with legal and conventional measures. If the file is incomplete, the OPCO may request additional documents before giving its approval.

• Assumption of costs : If the application is approved, the OPCO informs the company of the partial or total coverage of the training costs, based on the company's contributions, among other factors.

• Monitoring and payment : After the training, the OPCO verifies the documents sent by the company and the training organization. Once compliance is established, it proceeds with the payment directly to the training organization or the company, depending on the agreed reimbursement method.

AI is no longer just an option; it's a necessity to stay competitive, and its importance will only grow. With the support of OPCOs, training your employees in AI becomes both accessible and strategic. Why not discuss it now?

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